Update 05 Apr 2020, 21:17 pm.
Virtual Unit Elections
The Lodge Executive Committee has voted to institute National’s policy of virtual unit elections. The Lodge and Chapters will be following the national guidelines posted here. Unit leader will still request virtual elections just as they did with in person elections. The chapter will respond back to the request with instructions on how to hold a virtual unit election.
All information beyond this point is for Election Team Members
Election Team Material
If asked, we urge you to answer the call and become an election team member. Your chapter Vice Chief of Administration should know most of the nuts and bolts of conducting an election, but here are some tips for YOU to making an impactful election.
- Explain what the Order of the Arrow is. Many scouts only have a vague idea of what the OA is. They might have heard rumors of boys dressed as Native Americans and a weekend of being alone at camp. The election is your chance to explain what the Order is really about; this may include the Order being an honor society, a service organization, and a load of fun. If there is time, briefly share the most appealing parts of the OA experience such as Conclave, patch trading, leadership opportunities, etc. The OA is an opportunity for the Scout to become a better member of his unit.
- Paint a picture of what the ideal candidate should look like. An ideal candidate should follow the Scout Oath and Law, be a positive example to others, and improve the troop as a whole. Think of who you have admired at different points in your scouting career. Remind the scouts, however, that the election is NOT a popularity contest.
- Promote summer camp, especially Camp Durant. What, really? This might be a surprise, but promoting Camp Durant or camps, in general, does have a place in the election. While not an actual part of the election itself per se, camping promotion is something the order can and should do. (It will also get your chapter points for awards such as JTE and ROTH)
Keep these tips in mind as you visit troops this year. Although it is not an exhaustive list of what should be covered, these pointers will help aggrandize the success of your team’s impression on the scouts. If you are not asked to be on a team but would like to, communicate your interest to your chapter’s Vice Chief of Administration.
- Unit Elections Training
- Unit Election Worksheet
- Unit Election Video [Downloadable]
- Sample Call-Out Ceremony
- Ordeal Candidate Letter 2020
- Ordeal Candidate Election Summary
- Election Team Script and Guide
- Election Team Checklist
- Election Info Cards for Units
- Adult Nomination Submission Form
Adult Nomination Form
This form is required for all adult nominations. Please fill out the form via your computer or by hand and upload it to https://support.lodge104.net/open.php?tid=20. Once imported in Lodge Master, you’ll receive an email (can take several days).
Unit Election Worksheet
This document is to help while conducting the election. This form will not be submitted to the Lodge, feel free to mark it up. Be sure to obtain signatures from the Unit Leader, indicating the results are accepted. Keep this copy for your records.
Ordeal Candidate Election Summary (xls)
This spreadsheet will need to be filled out post-election via your computer. Please save the file and upload it to https://support.lodge104.net/open.php?tid=20 once completed. Required information in this document includes: BSA ID, last and first name (notice the order), birthdate, and one email address.
Election Team Guide
The basic guidelines of running the election and should be read by every chapter’s Vice Chief of Administration.
How to Submit Unit Elections
We will no longer accept email submissions for unit elections. The past few years we have asked chapters to submit nominations by attaching the documents to an email and sending it to us; this has changed. We have a new online form to collect unit elections. The reason we’re moving away from email and into an online form is to give us a better way of searching for unit election results and to improve our efficiency and accuracy.
Each document you submit will be its own submission. The form won’t allow you to upload more than one document at a time as we’d like youth and adult forms to be submitted separately. The first section of the form on the left-hand side requires your contact information, please put your information as the submitter. The rest of the form should relate to the election results you’re submitting. As a time saver, we highly encourage you to create an account on that website to skip the contact information section. This will also create a dashboard of unit elections so you can keep track of where they are in the process. You can create an account at this link.